HostMonster Web Hosting Help

POP vs IMAP

IMAP (Internet Message Access Protocol)

IMAP4 allows you to read emails as they appear on the hosting server. Any changes you make (delete, reply, forward, move) are seen by anyone else who logs into webmail or IMAP. This is the perfect solution for those with mobile devices, such as phones or tablets. This can also be used for multiple users who need to access the same email account. This is also perfect for when people wish to always have their messages, including sent messages and message folders, saved on the server. Depending on program configuration, these messages may be temporarily saved on the computer for offline viewing. All messages and folders can be viewed from any computer connecting via IMAP, including Webmail. This option is most recommended for users who connect to E=mail accounts from many computers.

POP3 (Post Office Protocol)

POP3 allows you to download copies of your email messages to your personal computer. Any changes you make will NOT be seen by anyone else who accesses the email account (because you are only making changes to local copies). Messages sent, moved, or deleted from a computer using POP can only be viewed on that individual computer's folders. They cannot be viewed on other computers connecting to that E=mail account, including Webmail. This option is most recommended for users who like to keep a backup of all their messages.The copies of the email messages on the server are normally unchanged, but it is very easy to unintentionally configure your POP3 program to delete those server copies whenever you download the emails or at a future time. This is a perfect solution for a user who has very limited time to be online, but needs to spend lots of time reading emails. This is also a perfect solution for anyone who needs to archive permanent copies of their emails (e.g. before you terminate that email name or its hosting provider).

Webmail

Many of our clients prefer Webmail due to its ease of use and the fact that it can be accessed with just a web browser. Plus, it also has the same advantages as IMAP. However, webmail depends on a web browser (e.g. Firefox, IE, Opera, Chrome, Safari, etc.) which takes time to load, access the webmail page, login, wait for the GUI to load, browse through a likely limited view of your inbox, and view one email message at a time.

Mail Programs (such as Outlook, Mail, Thunderbird)

An email program is required in order to connect via POP or IMAP. A mail program will simply launch from your desktop and gives you rapid access to all your emails (even faster but less secure if you let it remember your passwords). Also, mail programs have advanced tools and features which webmail may not have. There are many to choose from, such as the program included with your Operating System: Microsoft Windows includes either Outlook or Windows Mail, Apple includes Mail. There are also third=party programs such as Mozilla's Thunderbird and Qualcomm's Eudora.

Conclusion

  • IMAP is perfect for multiple users who need to access the same email account, or one user who needs to access emails from multiple locations.
  • POP3 is perfect for quickly downloading emails and reading them offline or on the go (Remember: you do have to be online to reply to emails). POP3 is also a great way to save copies of your emails on your personal computer.
  • Webmail is perfect for everyone, but does depend on a browser, which can sometimes be slower and more cumbersome than a mail program (e.g. Eudora, Outlook, Thunderbird, etc.).
Getting Started Article 147,620 views bookmark tags: email


Was this resource helpful?

Did this resolve your issue?


Please add any other comments or suggestions about this content:





Recommended Help Content

I send an email to one person and then do a carbon copy (Cc) to multiple other people. Not everyone is receiving the email, even when I try using blind carbon copy (Bcc).
Knowledgebase Article 81,097 views tags: blind carbon carboncc copy email mail multiple partial people persons receive receiving

So, you want to access your email, eh? You're going to need an email client for that. But what is an email client? Email clients come in two varieties: webmail and email applications.
Knowledgebase Article 3,934 views tags: email horde imap mail pop roundcube squirrelmail webmail

How Do I Subscribe to IMAP Folders in Mac OS X Mail Client?
Knowledgebase Article 303,797 views tags: imap mac mail

Related Help Content

Can I make multiple IMAP connections to the same email address?
Knowledgebase Article 95,492 views tags: connections imap limit

Instructions on how to resubscribe to the IMAP folders
Knowledgebase Article 116,753 views tags: email imap

Why do my email messages keep getting returned?
Knowledgebase Article 187,777 views tags: email messages returned sending

Windows Live Mail combines the ease of use of Outlook Express, with the speed of Windows Live. This tutorial will show you how to setup your email account in Windows Live Mail.
Video "How-to" Tutorial 126,149 views tags: email emailclient mail

I'm trying to configure an application (phpList) and it requires that I enter (in config.php) a username and password for a POP3 account to handle bounces. I keep getting a POP3 error and it can't log
Knowledgebase Article 79,519 views tags: bounce list mail php phplist

How to setup your HostMonster-hosted email address with an email application.
Knowledgebase Article 1,760 views tags: application client email mail outlook webmail

Configuring your email client: Outlook 2003
Knowledgebase Article 180,026 views tags: email imap outlook pop

2003 for Windows. While it can be used for other versions of Outlook, some screens and steps might vary. Select the 'Tools' menu. Select Accounts. Click on the "Add a new E-mail account" op
Getting Started Article 114,616 views tags: email emailclient mail